A Step-by-Step Guide to the Statement of Information for California Corporations
Guide to Submitting a Statement of Information for California Corporations
In California, corporations, LLCs, and certain other entities are required to file a Statement of Information with the California Secretary of State, either every year or every other year. Here’s what you need to know, and a step-by-step guide to filling out the Statement of Information for California corporations.
What is the California Statement of Information?
The corporate Statement of Information is simply a form to report certain basic information every year. This includes the corporation’s current address, who are the current officers and directors, the current agent for service of process, and the primary activity of the business.
How often do California corporations need to submit a Statement of Information?
California corporations must submit a Statement of Information to the California Secretary of State every year (annually), by the end of the month of incorporation.
What happens if I don’t file a Statement of Information?
If you don’t file a Statement of Information by the deadline, you may be subject to fines and your entity may be placed in suspended status. This would mean you may not be able to benefit from liability protection. See more about liability protection at our Guide to Business Entities.
Is the Statement of Information available to the public?
Yes, anyone can easily access most statements of information on the California Secretary of State’s website.
How do I fill out a statement of information?
Step 1: Go to https://bizfileonline.sos.ca.gov/. Create an account, or if you have already created an account, sign in to your account.
Step 2: Find your business through the Search tab on the left. When you see your business in the search results, click on it. A panel will open on the right. On this panel, you should see a button that says File Statement of Information. Click on that.
Step 3: Complete the form with the following information.
This should already be filled in with the business name, entity number, the state or country of formation, and filing type.
Provide the current street address of the principal office of the business (whether in California or outside California), the mailing address, and the address of the principal office in California.
Officers and Directors:
List the names and addresses of individuals holding officer positions in the business. You must list, at a minimum, a Chief Executive Officer (CEO), a Secretary, and a Chief Financial Officer (CFO). Then list the names and addresses of individuals holding director positions. See our Guide to California Corporations for more on this.
Agent for Service of Process:
Identify the individual or entity designated to accept legal documents on behalf of the business. This may be an officer, director, or a third-party registered agent.
Type of Business:
Briefly describe the type of business or services of the business (just a few words is fine, e.g. graphic design services).
You may see the question: “Does an Officer or Director have an outstanding final judgment issued by the Division of Labor Standards Enforcement or a court of law, for which no appeal therefrom is pending, for the violation of any wage order or provision of the Labor Code?”
Most businesses would answer No to this, but check with all officers and directors to be sure.
Pay the processing fees of $25.
Certified Copy: Most businesses do not need a certified copy of the Statement of Information filing.
Can I file the Statement of Information by mail?
Yes, you can alternatively file a Statement of Information by mail by downloading a form from the California Secretary of State’s website.